Executive Secretary/ Pa To Management

Job reference 
107 / 1158
Field of requested position 
Administration
Company activity type 
Job location 
Beirut-Lebanon
Age bracket 
Minimum 26
Gender 
No preference
Education 
University Degree
Years of experience 
3 to 5 years in a similar position
Languages 
English , French and Arabic
Special skills 

- Computer Skills (Microsoft Office etc…)
- Organizational Skills
- Time Management

Tasks and duties 

- Keep records of contacts of the CEO & DIRECTORS
- Schedule appointments and assist the CEO & DIRECTORS of clerical work and minor administrative and business detail
- Perform duties of a sensitive and confidential nature
- Assist the CEO & DIRECTORS in the clerical work to save him time
- Co-ordinate with other officials in the group to keep the CEO & DIRECTORS informed
- Manage the CEO & DIRECTORS calendar and schedule appointments
- Review calls and mail of CEO & DIRECTORS and respond to it in co-ordination with CEO & DIRECTORS and administrative assistant
- Prepare the CEO & DIRECTORS outgoing mail and other correspondence
- Program events or meetings and control events budget
- Prepare records and minutes and resolutions of CEO & DIRECTORS meetings
- Prepare confidential reports and correspondence
- Arrange travel plans and prepare for travel-related meetings.

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